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Personal Assistant - MILANO - SE/19008

Leading company in the food and beverage field is seeking for a

 

 

PERSONAL ASSISTANT

 

 

Reporting to the President.

 

Purpose of the position - Mission

To work closely with President providing administrative and organisational support and helping him to make the best use of his time by dealing with secretarial and administrative tasks.

 

Key Responsibilities:

  • Reading, monitoring and responding to boss's email;
  • Answering calls and liaising with (internal/external) clients, suppliers and other staff competently;
  • Preliminary drafting of correspondence on boss's behalf;
  • Delegating work in boss's absence;
  • Diary management;
  • Planning and organising meetings;
  • Organising travel, visa and accomodation;
  • Taking action points and writing minutes;
  • Preparing papers for meetings;
  • Planning and organising events;
  • Conducting research and presenting findings;
  • Preparing presentations;
  • Managing and reviewing filing and office systems;
  • Typing documents;
  • Sourcing and ordering stationery and office equipment;
  • Managing “ad hoc” projects;
  • Taking responsibility for dedicated accounts and budget.

 

Job Requirements:

Competencies:

  • Market and business understanding;
  • Boss’s strategic objectives understanding;
  • Organization, process and policy knowledge;
  • Communication skills;
  • IT literacy (Advancad skills in Word/PowerPoint/Excel – internet savvy);
  • Language skills (Italian mother tongue, English).

 

Soft Skills:

  • Organization and planning;
  • Flexibility and adaptability;
  • Communication;
  • Initiative and proactivity;
  • Collaboration and Team spirit;
  • Orientation to Relationships;
  • Time management;
  • Negotiation.

 

Attributes:

  • Efficient and well organized;
  • Confidentiality and discretion;
  • Passion and motivation for the job;
  • Ability to work under pressure;
  • Self confidence and autonomy.

 

Organization:

Direct reports: none

 

Key Crossfunctional Relationship:

  • Executive Team (Directors);
  • All functions Key Leaders;
  • Group sister Companies.

 

Key contacts:

  • Customers, Suppliers and other staff;
  • Authority and Associations;
  • Media and PR Agencies.

 

Workplace: Milan, city centre

Working hours: Full Time

 

 

 

Secretary.it

 

 

 

 

 

Se sei interessato all'offerta come

PERSONAL ASSISTANT - MILANO

 

invia il tuo CV con foto a:

info@coachservice.it

 

citando nell'oggetto il codice

SE/19008

 

 

I dati saranno trattati in ottemperanza della legge sulla privacy (d.lgs. 196/03).
La ricerca si intende rivolta ad ambo i sessi. 
Aut. Min. 1238/SG del 22-12-2004.

 

 

 

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